How to Turn on Closed Captions on Windows 11

This post shows students and new users steps to turn on or off closed captions when using Windows 11. Closed captions let you read the words that are spoken in the audio part of a video. Windows 11 supports closed captions by default, so all you have to do is right-click or tab on the video screen to choose to enable or disable closed captions.

When closed captioning is turned on, the texts are usually displayed at the bottom of the screen. The default style is white text on block. However, you can change the style and color of the text and background.

Closed captions are often used by people with hearing disabilities or folks in an area where sound is off or not permitted. When you need closed captions, it’s available in Windows 11.

The new Windows 11 will come with many new features and enhancements that will work great for some while adding some learning challenges for others. Some things and settings have changed so much that folks will have to learn new ways to work with and manage Windows 11.

Closed captions isn’t new to Windows 11. In fact, it’s been part of Windows since XP.

To get started with using closed captions on Windows 11, follow the steps below:

How to turn on or off closed captions on Windows 11

Again, as mentioned above, closed captions comes ready to used in Windows. If a video support closed captions, Windows 11 will display the text when enabled.

To turn on closed captions on a video that’s playing, simply right-click or tap-and-hold anywhere on the video. A menu bar will appear at the bottom of the screen. If closed captioning is available, a CC icon will be displayed.

To turn off closed captions, tap or click the CC icon. You can also tap or click the language you want to see closed captions in. Closed captioning will now appear on your screen.

How change closed captions styles on Windows 11

By default, a white text on black background is chosen as the style when closed captions is enabled. Well, you can change that in Windows 11.

Windows 11 has a centralized location for majority of its settings. From system configurations to creating new users and updating Windows, all can be done from its System Settings pane.

To get to System Settings, you can use the Windows key + i shortcut or click on Start ==> Settings as shown in the image below:

Alternatively, you can use the search box on the taskbar and search for Settings. Then select to open it.

Windows Settings pane should look similar to the image below. In Windows Settings, click Accessibility, and select Captions on the right pane of your screen shown in the image below.

On the Captions settings pane, choose a style to use. By default White on black is select. However, Yellow on blue, small caps and Large caps are also available to select from.

If the defaults are not good enough, click on the Edit button to choose from all text and background color, fonts, caption transparency, caption size, windows color and more.

When you’re done, simply save your changes and exit. The next time closed captions are being displayed, the color and styles you saved will be used.

That’s should do it!


This post showed you how to use closed captions when using Windows 11. If you find any error above, please use the comment form below to report.