How to Share Files with Others in Windows 11

This post shows students and new users how to share files and documents with others when using Windows 11.

Windows 11 allows users to share files and folders with other users at home, in the same office or across the world securely. There are several ways one can do this in Windows 11. You can use File Explorer, OneDrive and Email to get documents across to other users.

Whether you want to share file with your mom, grandma or someone across the globe, Windows 11 makes it easy to do that.

The new Windows 11, when released to the general public, will come with many new features and enhancements that will work great for some while adding some learning challenges for others. Some things and settings have changed so much that folks will have to learn new ways to work with and manage Windows 11.

One legacy feature that’s also available in Windows 11 is the ability to share files and folders easily. Starting with Windows 10, sharing files and folders with others has gotten easier with every subsequent version.

To get started with sharing files and folders in Windows 11, use the methods below:

How to share files with others via OneDrive

OneDrive is a personal cloud storage from Microsoft. It’s free with some basic features, but secure. If you’re not using OneDrive in Windows 11, you should consider and give it a try. It will automatically backup your data securely in the cloud.

If you want to know more about OneDrive, read the post below:

How to Backup and Restore in Windows 11 – Website for Students

With OneDrive, you can share files with someone securely who is not directly connected to your home network or office, and the person can be anywhere in the world.

To share a file or folder, simply move the target folder into your OneDrive storage and share from there. Select OneDrive on the left, then right-click the folder or file you want to share and select Show more options as highlighted below.

On the more option context menu, select OneDrive icon as highlighted.

The easiest way is to copy the link of the shared document and send to the person you want to have access to it. You can also set conditions as to what the person can do with the document when they receive the link, including typing a password before the document can be opened and read.

If the person is connected to use in the same office then you can instead type the individual email address and click the Send button.

How to share files via email in Windows 11

If you have a desktop mail app installed you can share via email. For that, you right-click on the file, then select Show more options and go to Send to ==> Mail recipient.

This will open the mail client and attach the document you want to send, then send from there.

How to share files over network in Windows 11

To share files with people in your workgroup or domain in an office environment follow the steps below:

  1. Right-click on the file or folder you want to share.
  2. Go to Show more options, and then in the Give access to section, select Specific people.
  3. Enter email addresses for the people you want to share the file with, select Add for each one, then select Share.

Add each person who should have access and click Share.

That should do it!


This post showed you how to share files and folder via OneDrive, Email and File Explorer. If find an error above, please use the form below to report.